Epilogue Proofing Studio
Effective Date: October 9, 2026
Introduction
Welcome to Epilogue Proofing Studio (“we,” “our,” or “us”). We respect your privacy and are committed to protecting the personal information you share with us
.This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, request a quote, purchase our proofreading or editing services, or submit documents for review.
Business Name: Epilogue Proofing Studio
Website: www.epilogueproofingstudio.com
Contact Email: info@epilogueproofingstudio.com
Information We Collect
We may collect the following information when you interact with our website or services:
Personal Information
Name
Email address
Phone number, if provided
Billing and payment-related information
Information you provide through contact forms or quote requests
Project Information
Manuscripts, documents, and other files submitted for proofreading or editing
Project descriptions, word counts, deadlines, and editing preferences
Correspondence relating to your project
Website Information
Our website or hosting providers may automatically collect certain technical information, such as your IP address, browser type, device information, website usage data, and cookies, depending on the tools and settings we use.
Please do not submit sensitive personal information unless it is necessary for your project and we have agreed on appropriate handling arrangements.
How We Use Your Information
We use collected information to:
Respond to inquiries and provide service estimates.
Communicate with clients about projects.
Deliver proofreading and editing services.
Receive, process, and return submitted documents.
Process payments and maintain business records.
Operate, maintain, and improve our website.
Prevent fraud, protect our systems, and address technical issues.
Meet applicable legal and regulatory obligations.
We do not sell your manuscripts or use them as promotional material without your permission.
Confidentiality of Manuscripts and Documents
We understand that manuscripts and other documents may contain unpublished, original, or confidential material.
Epilogue Proofing Studio treats client submissions as confidential and uses them only for the agreed-upon services, related communications, and necessary business administration.
We do not publish, distribute, or share your manuscript with unrelated third parties without your consent, unless disclosure is required by law or necessary to address a legitimate legal or security concern.
We take reasonable steps to restrict access to client files. However, no website, electronic transmission, or storage system can be guaranteed completely secure.
Clients should retain their own backup copies of all submitted documents.
File Storage and Retention
Documents submitted through our website may be stored on our website hosting servers or with a third-party file-storage provider, depending on the submission method used.
We retain personal information and project files only for as long as reasonably necessary to provide services, maintain appropriate business records, resolve disputes, and meet legal obligations.
Unless otherwise agreed or required by law, we aim to delete completed project files within 90 days after delivery. This period may be adjusted where necessary for ongoing projects, client requests, legal obligations, or backup-system limitations.
Please contact us if you have questions about the retention or deletion of your files.
Payments and Third-Party Services
We may use third-party providers to process payments, host our website, collect form submissions, deliver email communications, or store files.
Examples may include Hostinger, WordPress-related service providers, PayPal, Stripe, Google Drive, or others, if those services are used on our website.
These providers may process information as necessary to perform their services, subject to their applicable terms and privacy policies.
We do not intend to store complete payment card details on our own website. Payment information should be submitted through the appropriate payment provider.
We encourage clients to review the privacy policies of any third-party service used to complete a transaction or submit files.
Cookies and Website Analytics
Our website may use cookies or similar technologies to support website functionality, remember preferences, improve performance, or analyze website traffic.Some cookies may be placed by WordPress plugins, hosting services, analytics tools, or embedded third-party services.
You can manage cookies through your browser settings. Disabling certain cookies may affect website functionality.
Where required by applicable law, we will provide appropriate notice and obtain consent before using nonessential cookies or similar technologies.
When We Share Information
We do not sell or rent personal information.
We may share limited information with:
Service providers who help us operate our business.
Payment processors that handle transactions.
Hosting, email, and file-storage providers.
Legal authorities when disclosure is required by law.
Relevant parties when necessary to protect our rights, security, or property.
We seek to limit information shared to what is reasonably necessary for the relevant purpose.
Data Security
We use reasonable administrative and technical measures to protect personal information and client documents against unauthorized access, loss, misuse, or disclosure.
These measures may include password protection, restricted file access, secure website connections, and account security controls.
However, no method of electronic storage or transmission is entirely secure, and we cannot guarantee absolute security.
If you believe your information or manuscript has been accessed improperly, please contact us promptly.
Your Privacy Rights
Depending on your location and applicable law, you may have the right to:
Request access to personal information we hold about you.
Request correction of inaccurate information.
Request deletion of certain personal information.
Withdraw consent where processing is based on consent.
Object to or restrict certain processing.
Request a copy of eligible information.
Opt out of certain marketing communications.
To exercise an applicable right, contact us at info@epilogueproofingstudio.com.
We may need to verify your identity before fulfilling certain requests. Some information may need to be retained to meet legal or legitimate business obligations.
Children’s Privacy
Our website and services are intended for a general audience and are not specifically directed at children under 13.
We do not knowingly collect personal information directly from children under 13 without legally required authorization. If you believe a child has provided personal information to us, please contact us so we can review the matter and take appropriate action.
Third-Party Links
Our website may contain links to external websites or services. We are not responsible for the privacy practices, content, or security of those third parties.
Please review their privacy policies before providing personal information.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, website technology, business practices, or legal requirements.
Updates will be posted on this page with a revised effective date. We encourage visitors and clients to review this policy occasionally.
Contact Us
If you have questions about this Privacy Policy, your personal information, or the handling of your manuscripts, please contact:
Epilogue Proofing Studio
Email: info@epilogueproofingstudio.com
Website: www.epilogueproofingstudio.com
We will make reasonable efforts to respond to privacy inquiries in a timely manner.
By using our website or submitting information to Epilogue Proofing Studio, you acknowledge that you have had the opportunity to review this Privacy Policy. Where applicable law requires consent, that consent will be obtained separately.